Privacy Policy

Effective date: 2024-10-04

General provisions

The privacy policy determines the rules for processing personal data and storing information or obtaining access to information already stored in the telecommunications terminal device of the user of website freedomjobs.it

Definitions

  1. Controller (Us) – Kamil Kwapisz Consulting (NIP 7010988206)

  2. User (You) – any natural person visiting the Website or using one or more services or functionalities described in the Policy.

  3. Personal data – any information relating to a natural person, identified or identifiable by one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity, including the device’s IP, location data, an online identifier and information collected through cookies and other similar technology.

  4. Policy – this Privacy Policy

  5. GDPR – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.

  6. Website – the website we operate at

Data we collect

In connection with your use of the Website, we collect your data to the extent necessary for the provision of the individual services offered, as well as information about your activity on the Website. The detailed principles and purposes of the processing of personal data collected in connection with your use of the Website are described below.

Types of data we collect:

  • Personal Data:

    • When you send your application through our apply form, we collect:
      • Your name
      • Email address
      • Phone number
      • Social media links
    • When you post a job offer, we collect:
      • Your name
      • Email address
      • Payment information

  • Non-Personal Data:

    • Web cookies
    • IP address
    • Browser type and version
    • Operating system
    • Time and date of visit
    • Pages visited
    • Other technical information that helps us improve our services and user experience

We use this non-personal data to track site usage, analyze trends, and improve our services. You can manage your cookie preferences through your browser settings.

Data processing purpose

The controller processes your personal data for the following purposes, in accordance with the legal grounds specified:

  1. Execution and performance of the sales contract – Article 6(1)(b) of the GDPR.

  2. Compliance with legal obligations:

    • Payment of value added tax (VAT) – Article 6(1)(c) of the GDPR, Article 19(5)(4) and Article 108(1) of the Polish VAT Act, and the Polish Accounting Act.
    • Payment of income tax – Article 6(1)(c) of the GDPR, Article 32 of the Polish Tax Ordinance, and provisions from the Polish Personal Income Tax Act.
    • Retention of VAT invoices – Article 6(1)(c) of the GDPR, Article 32 of the Polish Tax Ordinance.

  3. Legitimate interests of the controller – Article 6(1)(f) of the GDPR:

    • Addressing, investigating, and defending mutual claims
    • Preventing illegal actions
    • Promoting the controller’s services
    • Conducting internal statistical analysis on contract performance
    • Evaluating user satisfaction with service quality
    • Handling complaints
    • Negotiation process for potential business cooperation

We will not use your personal data for purposes other than those listed above without your explicit consent.

Cookies

We use cookies and similar tracking technologies to track activity on our Website and hold certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier.

Types of cookies we use:

  1. Essential cookies: Necessary for the website to function properly.
  2. Analytical/performance cookies: Help us understand how visitors use our website.
  3. Functionality cookies: Enable the website to remember choices you make and provide enhanced features.
  4. Targeting cookies: Record your visit to our website, the pages you have visited and the links you have followed.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

For more information about the cookies we use, please see our Cookie Policy [link to Cookie Policy].

Data retention

We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. Specifically:

  1. For contract execution and performance: Up to 6 years after the end of the contract.
  2. For tax and accounting purposes: Up to 5 years from the end of the calendar year.
  3. For marketing purposes: Until you withdraw your consent or object to processing.
  4. For analytical purposes: Up to 2 years from data collection.

We will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer time periods.

In some circumstances, we may anonymize your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

Data Security

We prioritize the security of your Personal Data. While no method of transmission over the Internet or electronic storage is 100% secure, we implement and maintain appropriate technical and organizational security measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. These measures include:

  1. Encryption of data both in transit and at rest
  2. Regular security assessments and penetration testing
  3. Access controls and authentication procedures
  4. Regular staff training on data protection and security

We regularly review and update our security practices to enhance data protection. However, we cannot guarantee absolute security, and we encourage you to use strong passwords and be cautious about the information you share online.

Your rights

Since we process your personal data, you are entitled to the following rights:

  • Right to information about data processing – you can request information on how your personal data is processed, including the purposes, legal basis, the scope of data, the entities it is shared with, and the expected date for data deletion.

  • Right to obtain a copy of your data – you have the right to request a copy of your personal data that we are processing.

  • Right to rectification – if your personal data is incorrect or incomplete, you can request that we correct or update it.

  • Right to erasure (right to be forgotten) – you can request the deletion of personal data that is no longer necessary for the purposes for which it was collected.

  • Right to restrict processing – you may ask us to stop processing your personal data (except for actions you’ve consented to) and continue to store it until the reason for restriction no longer exists or the retention period expires.

  • Right to data portability – if your personal data is processed based on consent or an agreement, you can request it in a machine-readable format or ask us to transfer it to another entity, if technically feasible.

  • Right to object to marketing activities – you can object to the processing of your personal data for marketing purposes at any time, without needing to provide a reason.

  • Right to object to other processing purposes – you may object to data processing based on our legitimate interest (e.g., for analytics, statistics, or property protection), but this objection should be justified.

  • Right to withdraw consent – if your data is processed based on your consent, you can withdraw it at any time, although this does not affect the legality of processing before withdrawal.

  • Right to lodge a complaint – if you believe that our processing of your personal data violates GDPR or other data protection laws, you have the right to file a complaint with the President of the Personal Data Protection Office.

Automated processing of personal data

Your personal data will be processed in an automated manner, but will not be subject to profiling.

Links to other websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party’s site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Privacy policy changes

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the “Last updated” date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact

If you have any questions about this Privacy Policy, You can contact us at contact@freedomjobs.it